Co-ordination Meeting Policy
The effectiveness of any activity or program conducted in the school will not be identified unless it is discussed in the forum in the presence of all the stakeholders. Once any kind of program or activity is conducted in the school, it is crucial to review in collaboration with the concern coordinators and the in-charges. Therefore, the meeting of this kind is necessary to provide avenue to look back and find out how far the achievements have been made in different areas and seek for the strategies for enrichment.
- To find out whether the co-curricular activities are in line with the plans
- To identify the strength and drawbacks on the conducted school activities
- To find out the measures to improve the particular activity in the future.
- To remind and prepare ourselves about the upcoming events or activities.
- The staff shall sit together at the end of every month (schedule) for a duration of 2 hrs and review the programs carried out for the month.
- The staff shall find out whether the programs conducted for the month was as per the calendar and the schedule.
- The concerned in-charge would throw light on the implementation of program, how the concerned in-charge would rate the programs, as success or a failure.
- The staff will discuss whether the programs were able to provide an equal opportunity to every child as stated in the objectives.
- The concerned in-charge would share their reflection on some of the short comings or challenges faced while conducting the programs.
- The in-charge concerned would also give some recommendations for the particular program to improve in the future.
- The staff in general shall share their opinion on the status of the programs and their recommendations for improvement.
- The points of recommendation will be considered and follow up in the subsequent month.
- The in-charges will also be reminded about the upcoming activities or programs for the successive month.
School Policy on Gyalpoi Tozey
The kidu is the noble vision of our fifth king and is granted to the most vulnerable students who can’t afford to study on their own due to poor economic background
- The concerned students will receive kidu fund in the best way.
- The expenditure incurred will be transparent and accountable.
- The fund will be utilized properly by the committee upon the need of the students.
- Proper filing of the bills and students profiles are maintained
- The students who need kidu will be identified by the kidu focal person in the school in collaboration with school administration.
- The kidu coordinator will cross check the identified students with the parents and the gewog.
- The kidu in-charge and the committee will confirm the candidate’s entitlement and forward to the Dzongkhag kidu coordinator for the enrollment.
- The kidu incharge along with the committee will be fully responsible for the expenditure of the student.
- The committee will examine the needs and spend the money.
- The expenditure without the prior information to the committee will not be entertained.
- All the bills must be counter signed by the committee and verified by the principal.
- The committee members will be fully accountable for audit and concerned authorities.
- The kidu for the students who fail twice in a class will be discontinued as per the directives from the kidu office.
- All the kidu recipients should sign on every bill.
- The kidu funds shouldn’t be borrowed or lend.
Collection /Contribution Policy
Money collection is done in every institution for the welfare of everyone. In our school, collection is done basically on two grounds:
- Firstly, the money collection is done in order to pay a gesture of good wish.
- Secondly, the money collection is done on condolences.
- To render help and co-operation to the individual in times of need.
- To maintain good rapport and enhance co-operation amongst the staff.
- To ensure that the needy staff is comforted.
- The collection should be done by the two staff secretaries/accountant.
- Collection records should be maintained and presented in the staff meetings for transparency and accountability.
- Contribution is compulsory whether one attends the program or not except the one who is on long term studies. Those who are on maternity leave will have to contribute for semso and farewell.
- The collection of any kind will be applied irrespective of season and time.
- The GSP and ESP staff will be exempted from the Welcome and Farewell Contribution.
- The categories for collections are as follows:
Note: The revised policy was endorsed by the floor during the general staff meeting held in the year 2018.
School Laboratory Policy
Science is a practical subject. Therefore, laboratory practical is necessary to make science subject interesting and educational to the learner. Learning science through activities facilitates oneself to develop better understanding on how nature works.
- Take active part in the process of learning science.
- Derive enjoyment and satisfaction through experiment.
- Apply the concepts of science in their day to day life.
- Develop life skills, such as problem solving, designing, critical thinking, hand on experience, investigation and communication.
- Learn science through understanding and rationalization.
- Have a clear concept of the experiment activity to be carried out.
- Making accessible the necessity equipment/materials during the experimental activity.
- Perform the experiment following the experimental procedure.
- Reading both the instruction and precautions carefully to avoid scientific errors during experiment.
- Entering the result in the record book after the experiment.
Nature Club Policy
Environment and natural resource conservation is prime duty of every citizen. Conservation of nature gives us better earth and environment for future generations. The nature club of our school comprises of group of youth with a teacher coordinator generating awareness through our collective effort.
- To motivate the students to take actions towards environmental conservation and uphold the principles of GNH.
- To create awareness by observing the international days such as environment day, social forestry day etc
- To develop right attitudes towards promoting nature.
- To reduce the waste and manage the resources efficiently.
- The admission of the children to the club should be open as per their interest and abilities.
- The club should have minimum of 20 members.
- The club should identify the necessary spot/area to be beautified in the beginning.
- Observe the Environmtal related days (international Environment Day, social forestry day, world water day etc) through meaningful activities.
- Involve students, teachers and communities for the work/activities.
- Design sign board on different themes on nature club.
- Update environment related quote on club board by club members
- Organize mass cleaning camping at least twice a year
- Separate pit for degradable and non degradable waste should be identified and maintained
- The club should make sure school surroundings are free of plastics every time.
School Heritage Policy (SHP)
A museum is the core of all education. School museum provides a multi-layered, diverse and unique opportunity for lifelong learning to all the students and the visitors. Learning in the museum environment manifests itself in multiple ways, from the formal setting of organized groups such as school students, to the free exploration of informal learning by leisure visitors. So, school as a centre of learning, school museum must set up to provide a framework for the future development of both formal and informal educational provisions.
The school museum strives to improve the educational provisions for staff, students and the visitors. The details of these aims along with the corresponding objectives are outlined below:
- Delivering a living experience of historic schooldays to all.
- Preserving and enhancing the collection of teaching aids, art works and artifacts related to subjects taught in the school and social history of children.
- To provide a variety of programs, including hands on experience for students, visitors and audiences of all ages and from all sections of society.
- To maintain, care for, documents and exhibits the collection of old monoliths, artifacts, teaching aids and other materials.
- Overall, School Museum provides academic and creative learning, connect with the community and take students through a complete learning cycle.
- To run a financially viable and sustainable professional development in school from the collections made.
- Follow the instructions and guide lines while going through the Museum.
- Only concerned in-charge(s) must permit the visitors to visit the museum.
- Not letting the visitors to touch the works of art, dirt, moisture and other contaminants present on hands (it may stain or corrode the surfaces of artworks).
- Children must be accompanied by an adult or by their respective subject teacher or the class teacher.
- Food articles are not allowed inside the Museum.
- Maintain peace and decorum in the Museum Hall.
- Any damage caused by visitors, may be liable to bear certain fines and penalties.
- Necessary maintenance and repair must be done by the concern in-charge(s) with the full support from the school administration.
- Comments and suggestions (if any) may be recorded in the register at the exit point.
School Reading Policy
‘Reader today, leader tomorrow’. Reading is an essential part of our life and it is the fundamental approach to holistic development of our children. Reading broadens the levels of thinking of the pupils taking them to higher horizons of their life. Reading keeps a person ready for any type of questions from any dimensions or context. Particularly in the schools reading access to excel in academics for exploration is high. Infusing the students a good reading habit is the primary objective of the policy.
- The children should develop reading habits and acquire meaningful knowledge
- Observe national reading year.
- Develop skills and strategies of reading on different purpose of reading.
- Enrich with vocabularies, pronunciation skills and other content matters.
- Improve syntax knowledge of students aiding them to academic and language proficiency
- Connect reading piece to real life experience
- Reading critically and analytically.
- The school organize reading week once a year as annual reading festival.
- The library period for both languages is provided once a week.
- The library will remain open from 9:00 am – 5:00 pm.
- Teaching skills and strategies of reading in the classes or mass education on reading strategy coordinated by the language teacher as a program.
- Guided reading in the classes to be practiced by the subject teachers.
- Ten minutes organized reading within language class.
- Reading to be organized on every Saturday.
- Reading during morning assembly.
- Maintaining reading record of the children by the concerned teacher and submit it to the management.
School Health Policy
Health is a complete physical, mental and social well-being. The physical, social and mental wellbeing of individual plays an important role in education. The individuals who are not mentally and physically sound will not be able to attend the school to get education. The school shall, therefore, endeavor to provide best of health facilities to the students.
- To promote the health and well being of students and staff
- To maintain cleanliness among students, staff and surroundings
- To create a healthy learning environment
- To create awareness program in and outside the school
- The club should appoint health captains (a boy and a girl)
- The basic medicines should be made available all the time.
- The school surrounding must be kept clean every time.
- Observe health related days through organizing meaningful activities
- Ensure a continuous supply of clean and safe drinking water.
- Maintain clean and separate toilets for boys and girls.
- Not allowing unhealthy edible stuffs to be sold in the school compound.
- Maintain a constant health check up to promote the personal hygiene of the children.
- Conduct health education classes to pass on health information and drugs related issues.
- Coordinate to take the students to hospital in school bus, utility van (bolero) and ambulance.
- Maintain records of the students with severe health problems for assistance from BHU and Dzongkhag hospital.
- Ensure every student maintains a health book under the supervision of class teacher and health incharge.
- Health talk and supplementation of Vit-A, iron and De-worming should be carried on a regular basis
School Level Auditing Policy (SLAP)
Internal auditing is the independent appraisal activity within an organization for the review of accounting and financial operations as a basis for protective and constructive services to the organization. It primarily deals with the accounting and financial matters like verification of records and reports in which the financial condition and operating results are reflected.
- To keep the information and record up to date
- To detect and prevent financial fraud and errors
- To enhance efficiency in functioning institution
- To ensure there is proper system of keeping record
- To establish a timely check on the financial operation
- To prepare for the annual auditing or external auditing
- The School level auditing committee (members not less than three) shall be formed prior to the start of new academic session.
- The internal auditors are the employees of the institution and hence they are subject to the direction and control of the management, they do not possess any executive power.
- In carrying the functions properly they should seek the guidance from the executive whenever considered necessary.
- It is not a fault finding mission but it is actually a tool for helping for achieving higher efficiency with regard to inventory.
- The team shall carry out the internal auditing as and when required and the team may also conduct the physical verification of stock if necessary.
- The committee shall inform the concerned stakeholders at least a day in advance on which day the auditing is to be carried out.
- The committee however has no executive power and capacity to carry out auditing in other areas like efficiency and management.
- The auditing should be carried out as per the principles/norms and the audit report should be independent and unbiased.
- The committee may give recommendation or necessary measures to the concerned stake holder for efficiency, accountability and transparency.
Example of audit report is given below:
School Library Policy
The library is very important learning centre that provides knowledge and references to the teachers and students which need to be governed by certain rules to provide maximum services to the stakeholders. Many children turn to the school library to persuade wider and deeper learning for mental sustenance. Moreover, in remote areas, where students generally have a little knowledge outside the classroom setting, the school library plays a valuable role in introducing children to books, encouraging reading habits and showing how books can be used for a lifetime of learning.
- To provide an effective gateway to national and international resources of information.
- To make the teachers and students aware on the importance of library.
- To provide optimum services to the stake holders.
- To instill a sense of care and ownership of the library.
- Refrain from bringing edible items in the library.
- Encourage reading as a recreational activity
- Show how books can be used for lifelong learning
- Maintain perfect silence in the library room.
- Library books will be issued during the library periods, interval and other free periods except during the lunch and after the school hours.
- Students can borrow book for the period of one week where as teachers can loan 5 books for two weeks.
- Making everyone responsible for the book issued in their name.
- Anyone who fails to return book on the due date, a fine of Nu.5 per day/book will be charged and the receipt will be issued accordingly.
- Any lost or damaged book has to be replaced or pay the actual cost of the book with prior information to forfeit the fine.
- The library books for classes PP-III would be issued to the concerned class teacher.
- If the concerned teacher wanted to take their children besides the library period he/she should give prior information to the school library assistant.
- The fine collected will be used for the maintenance or purchase of the library books.
- Library assistant should maintain fine collection register.
- Be in a position to face the audit at any time.
Staff Quarter Allotment Policy
Staff quarter is constructed by the government to ease the problem of housing on rents and to support the school administration to allot important stakeholders to be resided in the campus. Staff resided in the staff quarter must fulfill the following terms and conditions:
- Individual staff needs to apply to the school administration for the staff quarter.
- Upon receiving application from the interested candidate, the decision will be taken by the SMT.
- Staff quarter will be allotted on the need base and by checking the job delegation.
- Important stakeholders will be given priority.
- You must follow the rules and regulations of the school.
- Be accountable and must be in a position to handover the quarter to the school administration.
- In case of lost or damage, the concerned should replace or repair the lost or damaged materials.
- Refer user education policy.
- Preferences will be given based on the seniority in the school.
- Tenure for the staff quarter will be reviewed after two years.
Staff Requisition and Staff Deployment
Staff requisition and staff deployment is done by the ministry however; the school at its level would follow the points given in strategies below for the proper requisition and deployment of staff.
- To requisite enough trained teachers and supporting staffs as per the policy framed by Ministry of Education for the proper functioning of the school.
- To deploy right person for the right job to generate best possible outcomes.
- The school will ensure that every section has a teacher.
- All the trained teachers are expected to teach their specialized subjects up to class X, however individual ability would be considered.
- A teacher has to teach a minimum of 26 periods (22hours) in a week and the principal or vice principal 6 and 12 periods respectively.
- Timely requisition would be submitted to the ministry through the Dzongkhag based on teacher-pupils ratio 1:30 for higher and 1:25 for the lower grade (excluding the Principal and Vice principal) and if there is lack of required staffs in specific subject area.
- The administrative responsibilities would be delegated to the staff based on the ability, willingness and experience in consultation with the staff concerned.
- All the staff would be allowed to express their opinion in regards to the distribution of additional responsibilities and the staff would be given equal consideration in distributing the work.
- In the distribution of work, all the requisite facilities would be provided to all the staff if available in school.
- The school will orient the new staff with the school culture, policies, code of conduct, their obligations, local norms upon joining the school and will provide a copy of other school policy documents.
- The school will ensure that the right job is assigned to the right person
- The school will have a clear written job description for all the staff.
- Necessary support will be extended to all the staff to enhance competency.
School Language Policy
The use of local dialect would lessen the application of formal languages – Dzongkha and English and therefore would result in poor academic performance of the pupils. This invites the establishment of the policy.
- To inculcate the Dzongkha and English speaking culture in the school.
- To improve language proficiency resulting to improvement in academics.
- To communicate well in Dzongkha and English amongst students and teachers.
- To make children more aware of importance of speaking Dzongkha and English.
- To discourage and refrain children from speaking local dialects in the school campus.
- All the staff and students speak Dzongkha and English as a major language in the school campus.
- The staff of the school will keep record of students who fail to comply.
- The children speak in both the languages during morning assembly.
- There will be reading in both the languages by the students in the morning assembly.
- The Literary Club to organize and coordinate literary activities.
- The Dzongkha and English are to be used strictly by the concern teachers during teaching.
- The students to be discouraged to speak their local dialects.
- All the students are refrained from filthy languages.
- The defaulters will be given warning for the first time.
- The defaulter will be given counseling by the teacher counselor during second time.
- The warning and counseling given will be reflected and made to sign in the discipline register.
- The detention work of thirty minutes will be awarded to those defaulters.
- Calling by nickname is prohibited in the school.
School Mess Policy
The mess provides balanced diet to the children for the healthy physical and mental growth which is essential for learning. It reduces the expenditure and encourages the parents to admit their children to the school.
The policy will help to:
- Provide balanced diet to every child.
- Encourage the parents to enroll their children in the school.
- Improve the mental health of the students.
- Manage the mess feeding programs properly.
- Ensure transparency and accountability.
- The mess committee comprises of staff in charges, cooks and student representatives.
- The Principal is the chairman and the coordinator of the committee will be the mess In-charge.
- The committee members will be responsible for the management of food and store.
- To enact the rules and decisions to be final, the presence of two third of committee member is required.
- The students’ representative should be involved in the decision making and their views to be considered and respected while making decision.
- The mess in charges will be responsible for the implementation of the policies.
- The mess in charge is responsible for preparing the reports.
- The store management should be strictly in line with WFP policies provided to school.
- The expenditure accounts should be properly maintained by the in- charges.
- Principal should verify physical inventories in the ware house and sign in the stock register monthly.
- Display menu which is framed involving the student representatives.
- There should be proper staking of food commodity in the warehouse.
School Plastic Free Policy
Solid waste is a serious problem in many countries, and is an emerging issue in Bhutan. The Plastics are very common and hazardous solid waste which is carelessly thrown everywhere. Plastic is hazardous pollutant which leads to different forms of pollution (Land, water, air) and takes a minimum of 200 years for its decomposition. Therefore, the school wishes to implement plastic free policy in the school to reduce the use of plastics and uphold the GNH principles.
- Create awareness and sensitivity among individuals and social groups about the hazard of the plastic pollution.
- To help individuals and social groups acquire a set of values and feelings of concern to environment.
- To help school measurably reduce plastic waste and pollution
- To avoid junk food among the students and staff
- Appoint campus captain to monitor the use of plastics in the school
- Refraining staff and students from eating plastic wrapped stuff in the school premises.
- Refraining staff and students from using plastic bags in the school.
- Not allowing students to use plastic book covers.
- The staff and the students will find alternate use of the plastics or follow the policy of “refuse, reduce, reuse, and recycle”
- All the students and staff must throw plastic in the proper dustbin.
- Talk on the hazard of plastic pollution and its toxic impact on environment and people should be done by related clubs (health and Nature).
- All the teachers and captains will strictly monitor the use of plastic in the school.
- The management will take necessary action against defaulters.
Value Education Policy
Values are the root of our character and the beliefs that are learnt through child hood from family, tradition, faith and society. Values have been practiced and passed down through oral and practical traditions. Value education is necessary in order to promote citizenship, social/culture, and personal values.
- To promote citizenship, social/culture, and personal values.
- To be the person of good disposition and well disciplined.
- To be a person with integrity, faith, humility, responsibility, justice, vision and selflessness.
- Act as a role model.
- Come to school in proper dress during working hours.
- Be kind, civilized and demonstrate good disposition.
- Accept the responsibilities willingly.
- Respect the culture and tradition of the country.
- Be a person with integrity, faith, humility, responsibility, justice, vision and selflessness.
- Respond appropriately to call of the nation.
- Adhere to ‘Driglam Namzha’ in the school.
Barber Club policy
Barber club program is designed to empower the children to participate and learn the skills that would help in their daily life. It also helps the children to gear towards provision of value oriented ‘wholesome education’.
- Provide opportunities to all the children in learning vocational skills that cover basic hair
- Foster the positive growth of self esteem and confidence through participation in activities to build the team spirit.
- To promote personal health and hygiene.
- To maintain the uniformity of hair length.
- Prepare and maintain the cash and stock register
- Ensure equipment are taken care after use
- Impart the skills and techniques of cutting hair
- Identify the students whose hair need to be cut in consultation with the class teachers and the discipline committee.
- Collect Nu.40 from staff, Nu.50 from outsiders and Nu. 20 from the students.
- Maintain transparency and accountability.
- Cash collection to be done at the end of every month.